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Cranes Consulting Tampa · Naples
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Services

Fixed fees. Clear deliverables. Money you can see in the bank.

These lanes are designed to stack. The usual starting point is a Money Audit on one recent job, then AI Office Training once you see where the money and hours go.

Services at a glance

01

Money Audit

One Job, Every Dollar Traced

We take one recent job and tie every invoice, change order, pay app and payment to what actually hit the bank. You get a list of money you're still owed, work that never got billed, change orders that were never signed, and the paperwork gaps that slow down your next payment. It's the fastest way to see what a cleaner back office is worth.

Best fit for

  • Subs who finish jobs and still are not sure they got paid for everything
  • Owners who bill from memory or a text thread
  • Anyone about to bid bigger GC or federally funded work

Pricing anchor

Fixed fee, quoted after the free 30-minute call.

Start with Money Audit Estimate your money leak first

Read first

Step 1

1

Collect

Bank and card exports, invoices, change orders, pay apps, the contract and its schedule of values, and the text or email threads where approvals happened.

Step 2

2

Tie out

Match every dollar in and out of the job. Flag released-but-unpaid funds, double payments, unbilled work and unsigned changes.

Step 3

3

Report

A plain list of what you are owed and what to bill, the missing paperwork, and the top three fixes for the next job.

02

AI Office Training

We Teach You to Cut Office Time

Most subs and small business owners are in the field all day with no one in the office to handle the minutiae. We teach you, or whoever helps with the books, to use AI to write change orders, pay apps, invoices, insurance requests and follow-ups in minutes instead of evenings. Training happens on your real jobs, inside the tools you already pay for, and you keep every template and prompt. Taught by Tyler and Collin Alexander, who co-own a licensed Florida general contractor.

Best fit for

  • Owners who are in the field all day and do paperwork at night
  • Subcontractors with no office staff
  • Small businesses where one person is the whole back office
  • Anyone already trying ChatGPT, Claude or Copilot with no system

Pricing anchor

Fixed fee $10–25K depending on team size and number of workflows.

Start with AI Office Training Free workshop for your trade group

Read first

Weeks 1–2

1

Map

Walk through how your jobs get quoted, approved, billed and closed today, and where the office hours go. Pick the paperwork costing you the most time and money.

Weeks 3–5

2

Build

Build your templates and AI prompts together: change orders, pay apps with backup, invoices, insurance and workers comp requests, GC and customer updates.

Weeks 6–8

3

Teach

Hands-on sessions on your own jobs, on your phone and laptop, until you can do each one without us. A one-page AI use policy that protects customer data.

Weeks 9–10

4

Measure

Compare office hours and days-to-paid against where you started, then hand off a short playbook you can repeat or teach to a new hire.

03

Software Adoption

Make What You Bought Actually Work

Procore, Buildertrend, JobTread, HubSpot, Salesforce, ERP, BI. Many teams use only a fraction of what they pay for. The software is rarely the problem. The gaps are usually in workflow design, data migration, training, and change management. That's the work we do.

Best fit for

  • Teams with shelfware subscriptions
  • Implementations where most features sit unused
  • Migrations from spreadsheets and email to a system of record

Pricing anchor

Fixed fee $15–35K depending on scope. Optional admin retainer $2–4K/month after go-live.

Start with Software Adoption

Read first

Weeks 1–2

1

Discover

Audit current workflows, identify gaps vs. platform capability, define success metrics.

Weeks 3–5

2

Design

Future-state workflow maps, role-based access, data model, integration points.

Weeks 6–10

3

Deploy

Configuration, data migration from spreadsheets/QuickBooks, role-based training, parallel run.

Weeks 11–12

4

Adopt

Usage KPIs, coaching, dashboard layer, documented playbooks.

04

Margin Recovery

90-Day Lean Six Sigma DMAIC Sprint

A packaged DMAIC engagement built for small businesses where one or two points of margin is the difference between reinvesting and running lean. Starts with a real baseline, ends with a P&L-visible change. Optional gainshare: a lower fixed fee plus a share of documented savings.

Best fit for

  • Contractors at 4–7% net margin
  • Service businesses with labor-productivity leaks
  • Operations where "tribal knowledge" is the single point of failure

Pricing anchor

Fixed fee $25–50K. Optional performance gainshare of 15–20% on documented savings for 12 months.

Start with Margin Recovery

Read first

Weeks 1–2

1

Measure

Baseline labor time variance, RFI cycle time, change-order leakage, material waste, estimate-vs-actual.

Weeks 3–4

2

Analyze

Value-stream map 2–3 core workflows. Identify the top 3 leverage points and quantify expected savings.

Weeks 5–10

3

Improve

Standardize SOPs, deploy a daily huddle cadence, implement KPI dashboard in Power BI or your existing stack.

Weeks 11–13

4

Control

Train leads, document standard work, establish 30/60/90 checkpoints, transition to your team.

05

Fractional PMO

Program Governance on Retainer

When you're running five initiatives at once and nothing is moving fast enough, the problem is usually governance, not effort. A fractional PMO brings portfolio visibility, a steering cadence, risk management, and stage-gate discipline without a full-time hire.

Best fit for

  • Companies running 3–8 concurrent initiatives
  • Post-acquisition integrations
  • ERP, CRM, or technology rollouts
  • Owners who are the de facto project manager

Pricing anchor

$6–15K/month based on scope. 3-month minimum, quarterly reviews.

Start with Fractional PMO

Read first

Month 1

1

Build

Portfolio intake, initiative scoring, RACI definition, reporting schema, dashboard setup.

Ongoing

2

Run

Biweekly steering committee facilitation, risk register upkeep, dependency mapping, escalation management.

Quarterly

3

Rebalance

Portfolio review, prioritization against strategy, resource reallocation, KPI check.

Exit

4

Transition

Transition to internal PMO lead or hire, documented operating model, training.

06

Grant & Rebuild Programs

CDBG-DR · FEMA · Federal Compliance

Hillsborough County's Rebuilding for Tomorrow program has set aside more than $211M for homeowner repair and rebuilding, part of a $709M HUD CDBG-DR award for Helene and Milton recovery. Federal money comes with Davis-Bacon, environmental review, and documentation requirements most contractors and homeowners have never dealt with. We navigate it end to end.

Best fit for

  • Homeowners navigating Rebuilding for Tomorrow or similar HUD programs
  • Small GCs taking on federally-funded rebuild work
  • Municipal subrecipients needing PA grant closeout support
  • NGOs managing federal pass-through funds

Pricing anchor

Homeowner navigation packages from $2,500. Contractor compliance PMO $4–10K/month. Municipal engagements scoped individually.

Start with Grant & Rebuild Programs

Read first

Week 1

1

Assess

Eligibility review, program mapping (CDBG-DR, FEMA PA, HMGP, private insurance), documentation gap analysis.

Weeks 2–4

2

Prepare

Application package, elevation certs, contractor compliance binder, Davis-Bacon wage determinations, draw schedule.

Ongoing

3

Execute

Draw submission, change control, environmental review tracking, stakeholder communication, audit-ready documentation.

Closeout

4

Close

Final inspection package, reimbursement reconciliation, lessons-learned documentation.

How we work

A few principles that show up in every engagement.

Fixed fee, by default

Hourly billing creates the wrong incentives. Every engagement is scoped to a fixed fee with clearly defined deliverables and a timeline. If scope changes, we re-scope. We don't re-bill.

Performance gainshare available

On Margin Recovery sprints you can swap a lower fixed fee for 15 to 20 percent of documented savings over 12 months. The incentives line up. We only win when you do.

Your tools, not mine

Dashboards are built in Power BI, Google Sheets, Procore, or whatever you already run. No proprietary platform lock-in. Everything we produce is yours on day one.

Knowledge transfer, not dependency

The goal of every engagement is a team that can run the new operating rhythm without us. Documented SOPs, trained leads, and a clean handoff. Not a permanent retainer.